Workflow Management: Choosing a Creative Software Program

by | Sep 6, 2020

The most popular feature of many creative software programs is their ability to help you manage projects. One of the best ways to manage your projects is to use one of these creative workflow management programs.

This is because they help you manage your projects so you can focus on them full time. This is a great way to get more done in less time! Over the last decade, most industries have shifted from traditional fixed work environments to more flexible and mobile work environments. This change has been accelerated by the “cloud computing” boom of the mid 2000’s, so that today, the majority of new applications and services are delivered over the Internet. Most of these are web-based applications and provide a great deal of functionality that can be accessed from anywhere. We are in the early stages of the next big computing wave, which is expected to be roughly 10x more powerful than today’s best computers. This breakthrough will be driven by three key trends: the rise of the intelligent machine, the rise of the intelligent world, and the shift toward Artificial Intelligence (AI).

Workflow management software helps organizations define and manage a sequence of business tasks and activities. This software is used to optimize the use of resources and increase employee productivity. It can also facilitate collaboration between departments and teams. Workflow management software is primarily used by managers to map intra- and interdepartmental business processes. Workflow management software is a lighter option to business process management software and is much more useful for small and medium-sized enterprises (SMEs) that have few to moderately complex operations. Below is a list of the top five for 2021.

Global Edit

Global Edit, the leader in creative asset management, introduces the next generation of its digital asset management platform, designed to meet the challenges of creating high-quality visual assets at scale, directly from the cloud. The launch of the new creative workflow software includes new features added to the platform to facilitate communication and collaboration between creative teams to maximize output and minimize production time.

Their goal is to provide enterprise clients with a digital asset management platform that streamlines their creative workflow. With this version, they can now improve a product that is already very popular with customers.

monday.com

It is an open platform where anyone can create the tools they need to manage all aspects of their business. The easy-to-use, visual interface provides building blocks, such as applications and integrations, that allow teams to customize or seamlessly create the work solutions of their dreams.

Whether you need to set up a marketing campaign process, optimize your sales pipeline, create a project management tracker, or manage a robust CRM, monday.com’s creative workflow platform gives your team a place to work together to stay efficient, flexible, and aligned in everything they do.

Advantages and disadvantages

  • You can easily focus your management on the collaboration options that come standard with monday.com’s creative workflow platform, making it easy to share project-related documents and campaigns.
  • Document sharing allows you to separate parts of the work when you’ve identified areas for improvement in the management of certain files.
  • Databases containing information about the company’s employees can be consulted and make it possible to plan and assign tasks according to employees’ skills.
  • The Creative Workflow system is not integrated with the Drip Marketing departments, which means that the marketing efforts for a project launch must be done externally, although the details can be transferred by saving the reports from these departments.
  • There is not enough variety and customizable printing tools to create comprehensive catalogs within the platform.
  • There is no automation feature here for conferences, the best you can do during a staff meeting is chat on the platform and post progress information or main message boards.

AsanaCreative workflow management software

Asana helps teams organize their work, from strategic initiatives to small projects. Asana, headquartered in San Francisco, California, has more than 93,000 paying customers and millions of free businesses in 190 countries. Global customers like Sephora, Allbirds, Spotify, Sky, Woolworths and Viessmann rely on Asana to manage everything from digital transformation and business goals to marketing campaigns and product launches.

Advantages and disadvantages

  • The creative workflow platform has its own scheduling functions that generate annotations for the work tools.
  • Asana offers an internal calendar where all marketing projects can be managed separately.
  • Asana’s creative workflow platform includes its own customizable group chat, giving you unique control based on the number of people in each room.
  • When it comes to selling your project after launch, you can’t keep forecasts to determine the outcome.
  • You can’t track personnel costs from the beginning of the project, which leads to accounting inconsistencies in the long run.
  • Unfortunately, Asana is not integrated with the office platform, which limits the editing tools available when creating any type of report.

LaserficheCreative workflow software

Laserfiche is a global provider of intelligent process automation for business and content management. With electronic forms, powerful workflows, analysis and document management, the system automates repetitive tasks and eliminates manual processes to speed up operations.

Laserfiche pioneered the paperless office with enterprise content management more than three decades ago. Today, Laserfiche innovates with artificial intelligence, machine learning and cloud technologies, enabling companies in over 80 countries to transform into digital businesses.

Advantages and disadvantages

  • Large memory that can hold a large amount of information on paper.
  • Laserfiche’s creative document management platform makes it easy to scan and upload documents.
  • It is also useful to organize the data and create suitable folders.
  • By law, personnel files must be kept for seven years. For this platform, the paperwork was a real headache.
  • Although there is a lot of storage space in this system, searching for documents still takes a lot of time and work.
  • Laser chips can store enormous amounts of information. You can do research, but finding it always takes time. Internet connection and computer speed also play an important role in this platform.
  • They are able to store information. However, many companies are switching to digital systems where documents can be signed online. In the future, Laserfiche may only be useful for accessing historical data.

PipefyWorkflow management software

It is creative workflow software that streamlines business processes, such as job posting, sourcing, hiring and accounts payable, to increase efficiency for managers, employees and customers.

With automated workflows without code that can be deployed quickly, the software increases visibility, improves speed and generates higher quality results without IT intervention. Enable digital transformation, manage the growing volume of service requests through enterprise-class process automation, eliminate manual processes and focus on strategic activities and initiatives.

Advantages and disadvantages

  • Easy to use
  • Integrates well with your application.
  • Pipefy sometimes lags behind.
  • Pipefy’s reliability also leaves something to be desired from time to time.

Workflow management software offers many benefits to impress customers and increase productivity. Well-organized teams are essential to the timely and successful completion of a project. In addition, the use of workflow promotes unity and teamwork. This creates a more productive and reliable team. Different departments can work synchronously with each other to ensure smooth production. This reflects on the agency’s reputation and attracts valuable clients.

Frequently Asked Questions

What is the best workflow management software?

Do you have trouble managing your day-to-day projects or clients? It’s way more than just a matter of time management, it’s a matter of workflow management. If you keep missing deadlines or are not able to complete important steps in the best possible order, you probably need a workflow management system. There are hundreds of different types of these software suites, and they all have different features, but most of them will allow you to organize your projects in a more structured way, so you can spend less time doing things manually, and more time on what matters: your creative work. The best workflow management software is one that helps you organize your work by creating a system that allows you to monitor your work with ease. This is a very important aspect of this software, since it allows you to keep track of important files, especially if they are spread across multiple devices. If you feel overwhelmed by the amount of work that you have to complete in one day, then you should look for a software that has a fast search system that will help you find files when you need them.

What is creative project management software?

Creative project management has been a bread-and-butter of most creative professionals since the dawn of the digital age. It has helped us to do our best work, by helping us to understand our project’s goals and track our progress. With the help of a tool like Scrivener, project management is made easier, as you can set the scope of your project, make a list of tasks with their due dates, and organize the files related to your project. We are all busy. But at some point, we find ourselves with a pile of unfinished projects. In our rush to get things done, we often overlook important details, and end up with a pile of unfinished work. In general, these activities fall under one of three categories: (1) Things you did not necessarily agree to do, but expect to do anyway. (2) Things that you actually agreed to do, but didn’t do. (3) Things that you did not expect to do but ended up doing anyway.

How do you project manage a creative team?

The idea of project management is to organize and direct a team’s efforts to complete a specific objective. But in the digital age, project management has become more than just a coordination of tasks. It’s a strategic path to success. When it comes to managing creative people, there is a lot of advice on how to do it right on the web, from articles to tools, books and one-on-one consultations. But there is a lot of contradictory information, which is a problem as there is no one-size-fits-all answer. Some say that “creativity” is a unifier and that you should just get them all together in a room and let the fun begin. Others say that you need to create a clear vision and implement a clear process to guide your creative team to the best work possible. Do you have a clear vision of what you want to achieve? How do you keep your creative team and their ideas aligned with your goals?

Interesting additional article: What is management? The idea of implementing an effective workflow management system to make your creative life easier are common when you talk about the benefits of having a healthy creative life. The productivity of the individual is greatly affected by the level of creativity they have, and the best way to boost creativity is to make sure that all the tools, channels, and methods they use in their creative process are working optimally.. Read more about project planning for creatives and let us know what you think.