Business managers execute multiple steps to accomplish a specific process. However, these tasks can be repetitive, time-consuming, and boring. A recent study shows that employees spend at least 58% of their working hours handling redundant tasks. Streamlining your workflow can improve your efficiency and profits. Here are a few strategies to streamline your business processes.
1. Outsource When Necessary
There’s no point in handling all your business-related tasks in person. You can take some tasks and processes off your plate by letting experts do the job. This helps you accomplish more within a shorter time.
Outsourcing can help streamline your business operations and reduce overall expenses. Typically, hiring an independent contractor costs less than hiring an in-house team for the same tasks. Contractors are paid based on the services provided. On the other hand, employees require additional benefits, not to mention the hassles of dealing with tax paperwork.
You can outsource tasks like lead generation, content marketing, and other administrative processes. Office space is critical to workplace productivity but finding the perfect location can be challenging. However, you can leverage the expertise of professionals like the Jeff Tabor Group to ensure your new office reflects your company culture.
2. Automate Repetitive Processes
Each organization has to deal with repetitive and boring tasks that can compromise productivity. Tasks like data entry, invoicing, and scheduling can be redundant and time-wasting. However, automation can eliminate the bottlenecks and ensure your team uses their time on important tasks.
Deploying the right workload automation software tools can significantly reduce your overall workload –ensuring more resources are focused on processes that impact your bottom line. For instance, scheduling tools can help with social media content. The tools can schedule hundreds of posts for months. In addition, CRM tools can take care of email campaigns and follow-ups, so you don’t waste time crafting new emails. Most importantly, there’s an automation tool for almost all your business processes.
3. Study Your Processes
It’s essential to study your current business processes and document each step. This helps you understand different aspects of a process so you know exactly how to deploy the desired changes. However, paying attention to every detail is vital since some processes may contain multiple sub-steps.
Process mapping isn’t complicated; you can use pen and paper to create an elaborate flow chart and get a clear top-down view of the process. In addition, you can leverage flowchart software to map the process. This makes it easy to share the workflow with team members for easier collaboration.
Typically, workflow mapping software can be instrumental if you’re running a big organization or making large-scale modifications to your processes. Regardless of your chosen method, it’s critical to involve team members that use these processes since they understand the tasks better, and their input may prove beneficial. For instance, consult the accounting department before automating the invoicing process.
4. Analyze Outcomes and Ask for Feedback
After assessing the workflows, analyze the outcomes to get a perspective on unnecessary and tedious processes. For instance, you can look at a certain process’s financial and time impacts and determine if automation could simplify the process.
Most importantly, your coworkers and employees can offer invaluable feedback about the processes. Typically, the team members have great ideas on how the processes can be enhanced to improve efficiency. While you can streamline the workflows without consulting the employees, you will likely miss small but important details that can further improve productivity.
Process efficiency is critical to lean and smart businesses. Streamlining your processes improves your bottom line, customer satisfaction, and employee productivity. However, ensuring your workflows are balanced is essential to avoid over-systemization and maintain healthy flexibility.